{"id":19496,"date":"2016-04-15T14:00:05","date_gmt":"2016-04-15T12:00:05","guid":{"rendered":"https:\/\/owncloud.com\/?p=19496"},"modified":"2020-09-30T08:42:15","modified_gmt":"2020-09-30T08:42:15","slug":"blog-owncloud-9-introduces-retention","status":"publish","type":"post","link":"https:\/\/owncloud.com\/de\/blogs\/blog-owncloud-9-introduces-retention\/","title":{"rendered":"ownCloud 9 Introduces- Retention (Document Classification)"},"content":{"rendered":"

\"OC9EE<\/a>With the\u00a0release<\/a>\u00a0of\u00a0ownCloud 9<\/a>\u00a0there are a number of new updates and features, including the retention feature. This new feature adds an extra level of organization and security to your files.<\/p>\n

Only ownCloud enables admins to set document classification rules and then, based on the defined classification, take action to enforce those rules. By leveraging a combination of new system and user\u00a0tags<\/a>, admins and users can decide how to classify a document. Further, admins can set policies that determine how long to retain a file based on the classification, and then automatically delete the file at the end of a defined retention period.<\/p>\n

Here are two examples on how retention can be helpful in certain situations:<\/p>\n

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  1. Need to enable retention for documents related to an insurance claim? For this case, the admin creates a tag called \u201cinsurance claim,\u201d and then sets a retention period of 7 years for documents classified as part of such a claim. A user can then tag a file that becomes part of an insurance claim. The file will be retained by the system for 7 years, and automatically deleted at the end of this period.<\/li>\n<\/ol>\n
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    1. Need to reduce risk by removing content once it has been used? For this case, the admin creates a hidden system tag and has ownCloud automatically assign it to all files uploaded to the system. A second rule evaluates the files, and if they have not been updated in more than 60 days, they are removed.<\/li>\n<\/ol>\n

      Want to learn more? Check out this video on how to use the retention feature, and be sure to sign up for the webinar,\u00a0\u201cWhat\u2019s New in ownCloud 9,\u201d<\/a>\u00a0on April 21st<\/sup>.<\/p>\n