{"id":68989,"date":"2022-08-15T12:34:36","date_gmt":"2022-08-15T12:34:36","guid":{"rendered":"https:\/\/owncloud.com\/?p=68989"},"modified":"2022-08-19T14:59:20","modified_gmt":"2022-08-19T14:59:20","slug":"infinite-scale-spaces","status":"publish","type":"post","link":"https:\/\/owncloud.com\/de\/blogs\/infinite-scale-spaces\/","title":{"rendered":"Infinite Scale Spaces: A Quantum Leap for Enterprise Collaboration"},"content":{"rendered":"

Spaces comes as nothing less than a revolutionary new way of collaboration in modern companies, institutions or organizations. As an elementary feature of ownCloud Infinite Scale<\/a>, the new cloud-native platform from ownCloud, Spaces boost collaboration, save money and significantly reduce administrative overhead while improving compliance, control and security.\u00a0<\/span><\/p>\n

ownCloud Infinite Scale allows infinite scalability, bringing flexibility in classical or federated network setups to new levels. Spaces introduces this flexibility to users, teams and organizations by shifting permissions from users and groups to the context of your teams\u2019 work.<\/p>\n

In Spaces, your files are not tied to single user or group accounts anymore. This fundamental shift of paradigm will significantly reduce the workload of your administrators, increase the performance of your teams and speed up the onboarding of new employees or partners, both internal and external. At the same time Spaces can simplify your data store, help protect your company, organization or institution from data loss.<\/p>\n

Unlimited flexibility, modern Spaces, agile or classical teams, accessible data<\/b><\/h2>\n

For example, in a school a class could have its own so Space<\/a>, so would the teachers and the lead teacher who\u2019s in charge. Over the years both pupils and teachers and responsibilities change, the class won\u2019t be the same when kids leave school nor will be the teachers in charge, but the files remain accessible. In the same way a design lead would just hand over a Space to Marketing\u2019s project owner once all contributors (internal or external, contractors or employees) are done and the new corporate design is finished. Once finished, the Marketing PO can remove (or later add again) the \u201cdesign people\u201d from (to) the Space and invite new contributors, e.g. from Sales or management, or just provide Spaces as read-only for all colleagues or external users that might need access to the corporate CI, for example logos or photos.\u00a0<\/span><\/p>\n

\"Infinite

Infinite Scale spaces<\/p><\/div>\n

\u201cNo matter if your teams<\/a> are working together in agile or classical workflows, Spaces can represent a better view of your data, a view that almost always will be closer to your reality at work, in local or distributed teams. Data usually does not belong to single users or groups anymore: Very often everybody involved needs access at the same time and with equal rights.\u201d, explains Patrick Maier, Senior Product Manager, ownCloud<\/i><\/p>\n

Traditional file handling has become an obstacle<\/b><\/h2>\n

Traditionally, collaboration tools tie data ownership to a specific user or group, creating a lot of organizational overhead when employees or partners join, leave, or swap projects, groups or tasks.\u00a0<\/span><\/p>\n

Today, however, modern companies experience this \u201ctraditional\u201d approach as a growing obstacle: Modern teams work together remotely, contributors change, responsibilities are shifted, a file is not necessarily permanently connected to one user or group account, for example after reaching a milestone the data has to be transferred to a completely different team. And \u2013 especially in remotely distributed teams \u2013 dynamically on-boarding and off-boarding colleagues or partners to a team has become a regular task.<\/p>\n

With Spaces, the design team may hand over a Space to Marketing, which makes a space publicly available for the whole company after their work is done. Needless to say, both Design and Marketing team may be different employees over the years.\u00a0<\/span><\/p>\n

Removing huge administrative overhead<\/b><\/h2>\n

But Spaces is not just a new way to accomplish Groups, Shared or public Folders like Microsoft Exchange or modern IMAP Servers have to offer. Companies who are using the \u201cold\u201d approach to achieve similar outputs like those mentioned creates a lot of administrative tasks, tickets and trouble. Setting up, correcting and maintaining file and user permissions for teams and projects has become a time-consuming, regular task for administrators. In most companies they spend way too much time in managing rights, permissions, groups or access to files, while at the same time making sure there\u2019s no data loss or vitally necessary Zombie account hanging in the system after the former employee and owner of the files has left or retired. Spaces was designed to get rid of these problems.<\/p>\n

Spaces at work<\/b><\/h2>\n

In Spaces, Data is assigned to a Space, not to a person or a group. A Space has a manager with administrative permissions, they can invite, add, remove people to the space and hand over manager responsibility. The Space manager can even leave the Space, after a handover to a successor. The Space itself is persistent, membership and access rights change with the Space managers\u2019 settings. Sharing can also be denied or limited by the Spaces\u2019 manager. Defining replacements for vacation, sickness or maternal leaves becomes much simpler, faster and easier for whoever is involved.<\/p>\n

Every user, any group, every (distributed) team can create an unlimited amount of Spaces for their collaboration. Nevertheless, creation of Spaces can be permitted or denied via global user roles, policies and permissions. Whoever creates a new Space will be the Space\u2019s first manager and can start inviting peers. No support ticket is necessary, no administrators involved, no Zombie accounts will remain, no data will vanish in faintly known user or group directories.\u00a0<\/span><\/p>\n

More compliance, less work, more collaboration, more security<\/b><\/h2>\n

The clear separation of files and Spaces from personal files also reduces the risk of users accidentally sharing files with unauthorized recipients. Compliance rules like GDPR or internal policies at team and project level are easily implemented \u2013 just a few examples:<\/p>\n