Avoid email attachments
Send links and avoid email attachments. It is safer and eases the load on the mail server.
Organizations send huge amounts of data as attachments to emails. There are a few problems with this approach. Multiple copies of files litter multiple hard drives, multiple versions of files create confusion, local copies are more at risk of theft. Also, mail systems tend to have a file size limit.
With ownCloud, staff mail links to files or folders of unlimited size, while those files and folders stay in one place and behind comprehensive access control measures.
The ownCloud Outlook Plugin for Windows makes the process even easier: Attached files are automatically converted to links into ownCloud.
- Keep company and user data safe
- Use less storage
- Lighten the load on the mail server
- Keep threats out through implementing a no-attachments-policy
ownCloud features that help avoid email attachments:
Public Link Sharing
Share files and folders with outside contacts, protected by passwords and expiry dates.
Let users create groups to share data with multiple people, lightening admin workload.
Automagically turn Outlook attachments into secure links. Without file size limits.
Let select external contacts login to access select files and folders, speeding up coordination.
Federated Cloud Sharing
Share files and folders with users of other ownClouds. Fit for multinational deployment.
Ready to get started?
Jefferson National uses ownCloud to avoid email attachments.
As a provider of innovative financial services, Jefferson National needs to regularly move large files and folders from clients into the company network and back. That stretched the mail system to its limits, with staff pushing to get shadow IT usage sanctioned. Then the firm implemented ownCloud to send links to files instead of attachments and to receive uploads to shared folders instad of attached files. Thanks to Active Directory integration, staff didn’t even have to learn new passwords.
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