ownCloud secure cloud solution for file sharing

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Benefit from the digital transformation in Healthcare

The healthcare industry is in the midst of a massive transformation aimed at improving patient care and reducing costs. 

Digitalization in Healthcare 2

Trusted by 200 million users worldwide

ownCloud customer CERN
ownCloud customer ETH Zürich
ownCloud customer Daimler
ownCloud customer European Commission
ownCloud customer DB Mobility Networks Logistics
ownCloud customer Fujitsu

ownCloud enables users to collaborate while retaining digital sovereignty, empowering them to easily edit, share, and access files regardless of device or location. Tailored opensource solutions without backdoors or vendor lock-ins.

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HIPAA compliant service 

HIPAA regulates, among other things, how and when what kind of medical information can be shared. HIPAA requires administrative, physical and technical security measures in place to store, process and transmit Protected health information, such as comprehensive encryption and file lifecycle policies. Every access must be identifiably monitored and limited on a need-to-know basis. For disclosure of data, institutions generally need to get permission from patients.

stetoskop

The information that drives digital healthcare innovations – clinical test results, medical images, patient records, claims data – is highly sensitive. That is why more than 80 countries across Europe, Asia, Africa and North America have adopted data privacy and protection laws similar to those in the U.S. The challenge for healthcare and life science stakeholders is to automate internal and cross-organization workflows while maintaining patient privacy and protecting intellectual property.

Consider a scenario where patient information must be shared among a radiologist, an oncologist and a neurosurgeon who are consulting on a time-critical case. In another scenario, a drug research project may require scientists to share sensitive data such as test reports, results and confidential clinical information. Although these scenarios are quite different, they highlight the need for a data sharing solution that facilitates expert collaboration while protecting patient confidentiality and stakeholders’ intellectual property.

Secure and frictionless collaboration

ownCloud is a popular file sharing solution with institution in the healthcare and life sciences sector because it combines ease of use with strict control over sensitive data. Unlike consumer-grade file sharing services, which store sensitive data on public cloud servers, ownCloud is deployed within an organizations’ own IT infrastructure. ownCloud integrates seamlessly with every part of the IT landscape – from user directories to security systems to monitoring and backup services – ensuring that sensitive data remains under wraps at all times. Yet it also provides the ease-of-use and client mobility needed to streamline processes in healthcare and life sciences.

Maximum security standards for patients’ sensitive medical data

Read how to ensure secure data exchange in the healthcare sector.

ownCloud for healthcare

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A few examples of how ownCloud can be used in healthcare applications include:

File retention and HIPAA compliance

ownCloud understands the importance of keeping patient information out of the wrong hands while also being HIPAA compliant. So, because ownCloud lives on your server; if your existing infrastructure is HIPAA compliant, ownCloud does not alter this. And ownCloud enables admins to set document classification rules and then, based on the defined classification, take action to enforce those rules. By leveraging a combination of new system and user tags, admins and users can decide how to classify a document. Further, admins can set policies that determine how long to retain a file based on the classification, and then automatically delete the file at the end of a defined retention period.

Data infrastructure modernization
Doctors, researchers and other experts need to share sensitive data internally and with external peers. Examples include patient test results, research findings and confidential clinical information. Some experts need to view data, while others need the ability to enhance raw data with new information, insights and revisions. Email is commonly used today for document sharing, however, it is notoriously insecure, non-compliant and prone to data leakage. Cloud-based file sharing services are convenient, but using them for sensitive data exposes organizations to privacy violations and associated consequences. ownCloud allows all sensitive data to remain securely within an organization’s control, ensuring that only authorized parties can access data. Using ownCloud, healthcare and life science collaborations can be achieved in a secure, compliant, auditable manner.
Mobile physician knowledge base
Dividing time between office hours, hospital procedures, ER duties, teaching commitments and other activities, doctors are constantly on the move. They are among the most active users of mobile devices. Recognizing this trend, hospitals, group practices and clinics are moving quickly to consolidate libraries of medical information so it can be shared across their growing physician networks. Timely access to research can be the difference between life and death in critical care situations, and improves all forms of patient interaction and care. Importantly, many doctors must have the ability to annotate available research with new treatment anecdotes to provide their peers with updated field information. ownCloud is the perfect platform for building a mobile physician knowledge base. It allows medical teams to quickly amass searchable research libraries, authorize individuals and groups to access portions (or all) of that content, and control who can edit specific documents. Importantly, ownCloud also allows the sensitive patient and practice data to be comingled with research without compromising data security and HIPAA compliance. All content is available on physicians’ smartphones, tablets, and desktop systems at the push of a button. Using ownCloud, doctors can improve patient care and save lives by sharing critical care content from anywhere, any time.
Security, control, auditability
Healthcare stakeholders need to share sensitive data with the confidence of knowing it is only available to authorized parties. Further, organizations need to control each party’s rights (view, download, update, etc.) and audit how and when data has been accessed. Traditional file sharing approaches are cumbersome at best and insecure at worst. And cloud-based file sharing services raise many questions about compliance with HIPAA and other regulations. ownCloud overcomes these limitations with a file sharing solution that runs on premises. ownCloud is designed from the ground up to integrate with existing directory, security and rights management systems, ensuring that data governance policies are enforced end-to-end. ownCloud’s flexible logging features provide auditors with detailed visibility into all data access activities.

The healthcare and life sciences vertical is responsible for 76.2 percent of all cloud data loss prevention (DLP) policy violations among the billions of total [cloud] app instances tracked.

Fall 2015 Netskope Cloud Report

Netskope, October 2015

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